For any positions posted, please email r3a@r3a.com with inquiries and/or resumes.
About R3A Architecture
We are a forward-thinking architectural firm based in the historic South Side, nestled in the lively East Carson Street district. Our expertise spans Higher Education, Science & Technology, Smart Workplaces, and Civic & Community Design. As part of our team, you’ll be immersed in a dynamic work environment that encourages continuous learning and professional growth. We offer a flexible, hybrid work setup, blending research-driven innovation with hands-on development opportunities. We believe in fostering initiative, creativity, and original thought. Our portfolio includes iconic, award-winning designs, yet our culture is warm, approachable, and rooted in collaboration. We cultivate an inclusive atmosphere where every voice is valued, and our team of skilled and respectful colleagues continuously inspires one another.
OPEN POSITION
OFFICE ADMINISTRATOR
About the Position
R3A Architecture is seeking a highly collaborative, organized and articulate multi-tasker who thrives in a creative firm environment. This position is a full-time, in-person position.
Role and Responsibilities
- Greeting visitors, answering incoming calls, coordinating and scheduling internal and external office events, lunch and learns, and meetings
- Assisting firm principals and project managers with client and consultant contracts using AIA software
- Interacting with external insurance vendors for certificate requests and insurance renewals
- Interacting with external benefits/HR vendor and providing administrative support for employee onboarding, licensing and memberships
- Updating project information and contacts in CRM software
- Responsible for purchase of office supplies
- Responsible for coordination of external building maintenance and service vendors for our office building and another smaller building with two tenants
- Responsible for office mail and courier – receiving and shipping functions
- Organization of office documentation, files and archiving
Qualifications
- 5 – 10 years experience, in the AEC (Architecture, Engineering and Construction) industry preferred
- Superior verbal and written communication ability
- Highly organized and flexible and takes ownership of assigned tasks for consistent follow-through
- Confident, engaging, proactive and collaborative
- Technology savvy with business software, such as MS Office, Adobe Suite.
Compensation
Competitive salary and comprehensive benefits depending on experience.
Benefits
- Group Medical, Dental, Vision Insurance Package for employee with additional child/family coverage options
- Short Term Disability including for maternal/birth parent leave, Long Term Disability and Life Insurance
- Generous paid holidays and paid time off (PTO)
- This position is in-person, however we have a flexible work environment
- 401k profit sharing retirement plan
- Free parking
- Professional development program
- Company paid professional organization membership
How to Apply
If this sounds interesting to you, please submit a cover letter and resume to r3a@r3a.com. In the subject line of your email, please list the following: Your Name and Position being applied for.
Failure to follow the above instructions may result in disqualification from consideration for the position.
At R3A, we prioritize our people. Our comprehensive benefits package is designed to support your personal and professional well-being, helping you live your best life. Our perks include:
A REWARDING CAREER
- Entrepreneurial Spirit
- Work-Life Balance Encouraged
- Career Development + Advancement
- Year Round Professional Development Program
- Interdisciplinary Office Dynamic
- Culture of Togetherness
- Sustainable Materials + Health Focused
- Neuro-inclusive Mindset
- Virtual Reality + 3D Print Studios
- Volunteer Opportunities
- AIA Pennsylvania Epic Firm 2024
- Best Places to Work Pittsburgh 2022/2023/2024
BENEFITS
- Group Medical/Dental/Vision (including HSA) with additional child/family coverage options
- Company-Paid Life and Disability Insurance
- 401k Retirement Plan + Profit Sharing
- Employee Assistance Program (EAP)
- Hybrid Flexible Work Environment
- PTO Combined Leave
- Ten Paid Holidays + Office Closure Between Christmas and New Year’s Day
- Short-Term Disability for Maternal / Birth Parent Leave
- Free Parking
- Paid professional registration fee and dues
- Ergonomic Furnishings
- Wellness Room, Shower Facility, and Yoga Program
INTERNSHIPS + JOB SHADOW OPPORTUNITIES
Our internship program provides an 8-12 week immersive learning experience for undergraduate or graduate architecture and interior design students. All internships are paid. Depending on your school’s curriculum, academic credit may be available. Our half-day job shadow program provides individuals or small groups with an introduction to the fields of Interior Design and Architecture. This experience helps participants gain practical knowledge, build connections within the industry, and explore career paths in a dynamic, real-world setting.
For any positions posted, please email r3a@r3a.com with inquiries.
Please submit a cover letter, resume, and if applicable, portfolio samples (10MB max).
IMPORTANT: Fraudulent job offers and postings are on the rise and have become increasingly common. Please note that R3A Architecture will never ask candidates to pay fees, purchase equipment, or provide sensitive personal information. All legitimate communication will come from an @r3a.com email address. If you receive a suspicious message, please contact us through our official website.
Diversity, Equity, and Inclusion are values that we subscribe to as a firm and that is reflected in our work culture, environment and attitudes towards one another as well as in the way we treat each other, our working dynamics with our staff, clients or other industry partners. R3A is a small business with an entrepreneurial spirit. Our team includes a diverse mix of employees representing equity of gender, race and orientation. We are committed to providing Equal Employment Opportunity to all qualified persons; to prohibiting discrimination in employment because of race, color, religion, age, gender, national origin, sexual orientation, disability, veteran status or any other characteristic or status protected by law.